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MASTERPIECE
ART GALLERY MANAGEMENT SOFTWARE Masterpiece
Gallery Software has been designed by gallery owners specifially
to meet the needs of gallery operators. Your business is
like no other. Since 1996 Masterpiece has been recognized
as the
most powerful and comprehensive solution to the unique needs
of the art gallery business. As the industry leader over
1000 galleries from around the world have chosen Masterpiece
Art
Gallery
Software
to
improve their operations and business performance.
Let us
show you why!
Complete
Art Gallery Management system offering:
Inventory Control
- Multiple mediums - sculpture, pottery, gifts, fine art, prints,
antiques
- Limited Editions
- Consigned vs. Owned or mixture of the two - i.e. consigned art,
owned frame
- Tracks Artists, Suppliers, Co-Ventures
- Stock Locations - warehouse, store, home, framer, .
- Costs, Retail prices, Wholesale prices, web prices
- Digital Images
- Power Search - filter by selecting criteria.
Customer Management
- More than just "Names and Addresses"
- Tastes
- Purchase and Payment Histories
- Cross Linked automatically to inventory and sales
- Email Broadcasting
Framing
- SIMPLE to use screens - unlike most framing packages
- Powerful enough to handle all framing requirements
Point of Sale
- Automatic relation between inventory, client info, payments.
- Easily find piece already in inventory using Power Search
- "Quick Sale" features for items not in inventory
- Multiple addresses / phone numbers for clients
- Multiple payment options including gift certificates, travelers
checks, credit cards, layaways and installments
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Supports POS hardware such as barcode scanners, mag stripe readers,
cash drawers and receipt printers.
Web Integration
- Automated connection between "local" database and "online" database
used for gallery's dynamic web site
- Allows very easy control of web content directly from gallery
computer - without learning HTML or FTP
- Ensures that gallery's web site remains up-to-date
- Email titles and pictures to contacts.
Scalability
- FULLY scaleable from a single computer in one location to multiple
computers running in remote locations via LAN or WAN connections.
BENEFITS TO ART GALLERIES
Masterpiece offers the art and antique gallery owner several benefits
in both their counter and back office procedures
- Cleaner presentation
- More accurate POS information
- Access to hundreds of "standard" reports
- Faster processing of "boring" paperwork tasks
- Security
Intuitive Navigation and Use
- Customizable layouts on printed Invoices, Statements
- No more "sticky notes" relating to customer promises - "Don't
ship till Sept 5 th "
- No more outdated "inventory sheets"
POS Accuracy
- Client details (names, addresses) are confirmed by the client
at time of sale
- Less likely to sell the "wrong piece" during
the transaction
- Tax, Sale, and Discount calculations done by computer - fewer
user errors
- Perpetual record. Invoices and sales data can be recalled years
after the event
Reports
- Inventory reports - By Artist, Vendor, Location, Price - etc
- Sales Reports - Sales, Items sold, Receipts, Outstanding amounts
- Hundreds of other reports included
- USER Customizable layouts
Processing
- Jobs that used to take days now take minutes
1. Paying artist consignments
2. Reporting sales taxes collected
3. Ordering new inventory
- Bookkeeper/Accountant has ACCURATE figures from POS area
Security
- Password protection
- User levels allow staff to view or change only the information
they are supposed to
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“Without
the effective use of technology we would be in big trouble”,
says
Gallery Owner and Director Zelma Legendre of the Thornwood
Gallery with locations in Houston and Dallas. Like
so many Art Galleries, it struggled with the complexity and costs
associated with the operations of their galleries; keeping a real-time
handle on the inventory across multiple galleries was almost impossible;
effectively tracking sales contact information in a way that supported
future marketing efforts was non-existent; managing consignments
and third part payments was tedious; and then there was the monthly
costs of attempting to keep there web sites current with their
inventory, events and latest news.
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“Once
we invested in Masterpiece Solutions everything changed. We
quickly gained control of our business, turning a liability
into a competitive advantage," |
Thornwood
implemented its Masterpiece Gallery Software September of 2007
to handle all of the major back-office functions of the business:
Inventory, Customer Management, POS and Web Integration. Since
that point the galleries have significantly reduced their operational
expenses by eliminating inefficiencies and third party vendors.
Surprising to Ms. Legendre, the galleries have also experienced
unexpected growth during a period of economic chaos. |
“With
a touch of a button Masterpiece updates our entire inventory,
sales and marketing information to our web site and to Masterpiece
Online. As a result the internet is an asset, driving new sales
for the business rather than simply serving as a glorified business
card.” |
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